Ohio Quitclaim Deed Overview
In Ohio, quitclaim deeds are a recognized legal instrument for transferring whatever property interest the grantor holds to the grantee without any warranty of title. Ohio law allows quitclaim deeds to be used for a variety of purposes, including transfers between family members, property divisions during divorce, transfers to living trusts and LLCs, and correcting title defects. The deed must be properly executed, notarized, and recorded with the county recorder in the county where the property is located to provide constructive notice of the transfer.
Ohio imposes a transfer tax on real property conveyances, which applies to most quitclaim deed transfers where consideration is paid. The rate is $1 per $1,000 (state) + county, though certain transfers may qualify for exemptions. Understanding Ohio's specific recording requirements, transfer tax rules, and exemptions is essential for ensuring your quitclaim deed is properly filed and you do not overpay on taxes. Ohio recording fees start at $28 first page + $8/additional.
$28
Recording fee
$1
Transfer tax
Required
Notarization
0
Witnesses required
Ohio Recording Requirements
Ohio has specific requirements for recording quitclaim deeds. Meeting these requirements ensures your deed is accepted by the county recorder and provides proper legal notice of the property transfer.
Ohio Specific Note
Ohio imposes a state conveyance fee of $1 per $1,000 and a permissive county conveyance fee up to $3 per $1,000 (most counties charge the maximum). A Conveyance Fee Statement of Value and Receipt (DTE 100) must be filed with the county auditor before the deed can be recorded. The auditor stamps the deed to confirm tax payment. Ohio also requires the deed to include a statement of the property's tax district and parcel number.
Document Requirements
- Notarization: The grantor's signature must be notarized by a Ohio notary public or a notary authorized in the state where the deed is signed
- Witnesses: Ohio requires 0 witness(es) for quitclaim deed recording
- Legal Description: Must include the complete legal description of the property as it appears on the current deed of record or county assessor records
- Parcel Number: The assessor's parcel number (APN) or tax ID number must be included on the deed
- Return Address: A mailing address for returning the recorded deed must appear on the first page
- Formatting: Ohio requires standard document formatting with adequate margins for recording stamps, black ink, and minimum 10-point font
How to File a Quitclaim Deed in Ohio
Filing a quitclaim deed in Ohio involves preparing the document, getting it notarized, and recording it with the appropriate county office. Follow these steps for a smooth process.
Prepare the Quitclaim Deed
Complete all required fields including grantor and grantee names, the property's complete legal description, parcel number, and consideration amount. Ensure the deed meets Ohio's formatting requirements
Get the Deed Notarized
The grantor must sign before a notary public with a valid government-issued photo ID. Ohio does not require additional witnesses beyond the notary
File With the County recorder
Take the notarized deed to the county recorder in the county where the property is located. Some Ohio counties accept e-recording for faster processing
Pay Recording Fees and Transfer Taxes
Pay the recording fee ($28 first page + $8/additional) and any applicable transfer tax ($1 per $1,000 (state) + county). Bring payment in a form accepted by the county recorder
Notify Relevant Parties
Inform your mortgage lender, title insurance company, homeowners insurance provider, and the county tax assessor of the ownership change
Ohio Tax Implications
Ohio imposes a transfer tax of $1 per $1,000 (state) + county on real property conveyances. This tax applies when the deed is recorded and is based on the consideration paid. Several types of transfers may be exempt from the transfer tax, including transfers between spouses, transfers pursuant to divorce decrees, and transfers to trusts where the grantor is the beneficiary. Be sure to check whether your specific transfer qualifies for an exemption.
Regardless of Ohio's transfer tax rules, federal gift tax implications apply when property is transferred without fair market value consideration. If the value of the gifted property exceeds the annual gift tax exclusion ($18,000 per recipient in 2024), the grantor must file IRS Form 709. The grantee receives the grantor's cost basis rather than a stepped-up basis, which can result in significant capital gains tax when the property is eventually sold.
Property tax reassessment rules vary across Ohio. Some counties reassess property values upon a change of ownership, while others follow a regular assessment cycle. Contact your local county assessor to understand how the transfer will affect your property tax assessment and whether any homestead or other exemptions need to be re-applied for by the new owner.
Ohio Quitclaim Deed Fees & Costs
Below is a breakdown of the typical costs associated with filing a quitclaim deed in Ohio. Actual fees may vary by county.
| Fee / Tax | Amount |
|---|---|
| Recording Fee | $28 first page + $8/additional |
| Transfer Tax / Documentary Stamps | $1 per $1,000 (state) + county |
| Notarization | $5 - $25 per signature |
| Certified Copy | $1 - $5 per page |
| Attorney Review (optional) | $150 - $500 |
Sample Ohio Quitclaim Deed
Below is a preview of our Ohio-specific quitclaim deed. Your customized document will include all fields and declarations required for recording in any Ohio county.
QUITCLAIM DEED
STATE OF OHIO
Property Transfer Without Warranty
GRANTOR:
Name: [Full Legal Name]
Address: [Ohio Address]
County: [County]
GRANTEE:
Name: [Full Legal Name]
Address: [Mailing Address]
Vesting: [Tenancy Type]
PROPERTY DESCRIPTION
County: [County] State: Ohio
Legal Description: [Per Recorded Plat]
Parcel No.: [APN]
Consideration: $[Amount]
Ohio Quitclaim Deed FAQ
Answers to common questions about filing a quitclaim deed in Ohio, including recording requirements, fees, and tax implications.
Official Ohio Resources
Use these official state resources to verify recording requirements, find your county recorder office, and access government forms for your Ohio property transfer.
Ohio County Recorders Association
Official recording office and deed requirements
Ohio Department of Taxation - Real Property
Transfer tax rates, exemptions, and property tax information
IRS Gift Tax Information
Federal gift tax rules for property transfers
American Land Title Association (ALTA)
Title insurance standards and find a title company
Related Ohio Documents
Depending on your property transfer situation, you may need additional documents alongside your Ohio quitclaim deed.
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